‘He/she’ construction
Replace ‘he/she’ with ‘they’ or ‘you’
Perhaps the most debated aspect of gender-neutral language relates to the use of ‘they’ when referring to a singular third person.
Some languages have a gender-neutral third person pronoun, but the English term ‘they’ has traditionally served only in plural. However, social media and other major corporations have broadly adopted the singular ‘they’ and it is increasingly being recognised by style guides as well.
The ASG supports this shift because it covers contexts where gender is unknown and it is more inclusive for people whose gender is non-binary. And it is certainly better than the awkward ‘he/she’ construction.
Each applicant must submit their form on time.
Each applicant must submit his/her form on time.
Another option is to speak directly to the reader with the second person pronoun ‘you’. Or you can often convert a sentence into the plural.
You must submit your form on time.
All applicants must submit their forms on time.