Gender

Gender-neutral language has been evolving since the late 20th century. At first, style guides cautioned against gender-specific job titles such as ‘policeman’ or ’stewardess’. They also discouraged the traditional use of male pronouns to cover both male and female genders. More recently, gender-neutral language has extended to cover non-binary gender as well, particularly around pronoun use.

Job titles
Use gender-neutral terms

The most common change of recent decades involves making job titles gender neutral, so that occupational roles are not associated solely with 1 gender. Workplaces have already moved away from labels such as ‘manageress’ (manager) or ‘air hostess’ (cabin crew). But other terms seem to have more staying power.

As people of all genders increasingly take up all occupations, it is best to use a gender-neutral title.

spokesperson
spokesman, spokeswoman
firefighter
fireman, firewoman
Personal titles
Find out a person’s preferred title, and use ‘Ms’ over ‘Mrs’ or ‘Miss’

Personal titles remain useful to indicate the gender of a person. But just as our understanding of gender is expanding beyond the traditional binary of male and female, so too are the options we can use in personal titles.

Wherever possible, try to find out how a person prefers to be addressed. The most common options are:

TitleGender
Mr
male/masculine
Msfemale/feminine
Mxnon-binary or trans
Ind [Individual]non-binary or trans
The traditional female titles, ‘Mrs’ and ‘Miss’, are gradually falling out of favour because they specify marital status when the equivalent male titles don’t. ‘Ms’ is a safer option unless someone has expressed a clear preference.
Common pronouns
Find out a person’s pronouns

As with personal titles, it is best to ask what pronouns people prefer that you use when writing about them. It is already common to use the singular ‘they’ where you are unsure of a person's gender. And new options are available for those who are neither male nor female.

PronounGender
he, him, hismale/masculine
she, her, hersfemale/feminine
they, them, their, theirsnon-binary, trans or unspecified
xe, xem, xer, xersnon-binary or trans

‘He/she’ construction
Replace ‘he/she’ with ‘they’ or ‘you’

Perhaps the most debated aspect of gender-neutral language relates to the use of ‘they’ when referring to a singular third person.

Some languages have a gender-neutral third person pronoun, but the English term ‘they’ has traditionally served only in plural. However, social media and other major corporations have broadly adopted the singular ‘they’ and it is increasingly being recognised by style guides as well. 

The ASG supports this shift because it covers contexts where gender is unknown and it is more inclusive for people whose gender is non-binary. And it is certainly better than the awkward ‘he/she’ construction.

Each applicant must submit their form on time.
Each applicant must submit his/her form on time.
Another option is to speak directly to the reader with the second person pronoun ‘you’. Or you can often convert a sentence into the plural.
You must submit your form on time.
All applicants must submit their forms on time.